DEFINITIONS: Listing Status

If the seller refuses to have the listing disseminated by Realtracs, the listing must be entered into Realtracs within 48 hours of the signed listing agreement in the Incomplete status. This is known as an Exempt Listing.

• Sellers Instruction Not to Disseminate Property Information Through Realtracs  must be signed by the seller in acknowledgement that Exempt Listings limit market exposure.

• The Sellers Instruction Not to Disseminate Property Information Through Realtracs form must be uploaded to Realtracs as an attached Document in the Media section of the Incomplete listing.

• When a property is listed as a Coming Soon/hold, all showings are prohibited, including showings by ANY AGENT (listing or buyers agent), this includes virtual showings as well.  A listing entered into the MLS as Coming Soon/hold may NOT be changed to Active or Under Contract-Showing status and then changed back to Coming Soon/hold within a five day period.
• Coming Soon is an ON MARKET status, which means the listing WILL syndicate externally to other websites, send through auto-notifications, and appear on the Hot Sheets.  You can choose to NOT syndicate externally prior to saving the listing as Coming Soon in the Marketing section of the listing.

When a property is listed as Coming Soon/hold, (DOM) days on market DO NOT accumulate. The listing can stay in this status up to 30 days at a time (this can be extended if needed), the property must have an Available for Showing date.  On the Available for Showing date, the property will automatically switch to Active Status.   

*** Please Note ***

Virtual showings are not the same as a virtual tour. A virtual tour is a pre-recorded tour or set of images of the listing. A virtual showing is shown live online and allows for real-time interaction between the agent holding the virtual showing and a prospective buyer or buyer’s agent

A listing is changed from Active to Coming Soon/Hold when there is a signed listing agreement, the listing was on the market, available to be advertised and shown and the seller then instructs the listing broker, in writing, that the listing should be temporarily removed from IDX feeds and syndication and cannot be shown for a specific period of time, the listing status must have an “available for showing” (back to active) date.

• When the status of the property is changed from Active to coming soon/Hold, (DOM) days on market stop, and DO NOT continue to accumulate.  Public Marketing (except for showings) is still permitted. This includes yard signs, social media posts, email, etc.  To pull the listing from syndication you must indicate so in the Marketing section of the listing.   

• Under Contract Date: The date the contract/offer was accepted both parties 
• Off-Market Date: The date the property was no longer being shown 
• Sales Agent Name: Name of the selling/buyer’s agent

• Closing Date
• Sales Price
• Financing Type – (Cash, Conventional, FHA, etc.)

A listing can be Cancelled for a number of reasons, and when identified as such is Off-Market. Only Brokers or Office Admins/Managers (who have broker permissions) have the ability to Cancel a property.

*** Please note *** 

To cancel a listing, an exclusive listing agreement must have first been mutually terminated, in writing by the Participant and seller(s), prior to the expiration of the exclusive listing agreement.